Planning an international relocation is an exciting adventure, but it can also be a bit overwhelming. Unlike moving across town, relocating to another country comes with a whole set of challenges. Knowing how far in advance to schedule movers can help you avoid last-minute stress and make the big relocation as easy as possible.
To ensure a smooth international relocation, it’s best to schedule movers 6 to 12 months in advance for larger or more complex relocations. This early booking secures the best movers, better rates, and a preferred moving date. For smaller or less complicated relocations, booking 3 to 6 months ahead is sufficient, allowing time for necessary preparations like visas and customs paperwork. Last-minute relocations within three months can be challenging and costly, so it’s crucial to act early whenever possible to avoid unnecessary stress.
The Factors That Influence How Far in Advance to Schedule Movers
When planning an international move, timing is everything. But figuring out exactly when to schedule movers can feel like a bit of a puzzle. Several factors can influence how far in advance you should book, from where you’re moving to the size of the shipment. Understanding these elements can help you make a more informed decision and ensure the whole relocation goes off without a hitch.
Destination Country
The country you’re moving to can significantly impact when you should schedule the movers. Different countries have varying customs regulations, which can affect how long it takes for your belongings to clear customs. Some countries also have peak relocation seasons when demand for movers is high, making it crucial to book well in advance to secure a spot.
Size of the Move
The size of the move is another important factor. If you’re packing and transporting a large household with lots of furniture and personal items, you’ll need more time to organize and coordinate with movers. Larger moves often require more detailed planning and might take longer to complete, so scheduling early is key.
Time of Year
The time of year can also play a big role in the moving abroad timeline. Certain seasons, such as summer, are typically busier for movers, which means availability can be limited, and prices might be higher. Additionally, holidays in both the home and destination countries can cause delays, so it’s essential to factor these into planning.
Special Requirements
If you have any special requirements, like moving fragile items, pets, or overseas vehicle shipping, you’ll need to allow extra time for these considerations. These items might require special handling, additional paperwork, or even separate transport arrangements, all of which can extend the timeline for the relocation. If you have such concerns, freely reach out to Schmidt International Relocations and inquire with our customer service.
Why Scheduling Your International Move Early is Key to a Smooth Transition
Americans are no strangers to, with millions choosing to live overseas each year. According to the FVAP’s (The Department of Defense’s Federal Voting Assistance Program) 2020 Overseas Citizen Population Analysis Report, there were approximately 4.8 million US citizens living in 186 countries outside of the US in 2018.
This number doesn’t even include military personnel or their families, and it’s clear that many Americans are leaping to live in another country.
With so many people moving internationally, it’s no surprise that there are moving companies with extensive experience in handling these complex moves. But with demand this high, it’s crucial to schedule the movers well in advance.
Booking early not only secures the spot with a reputable company but also gives you peace of mind, knowing that the whole process is in capable hands. Whether you’re moving for work, family, or a change of scenery, a bit of planning can provide all the difference in ensuring a smooth transition to a new country.
Additional Advantages of Early Booking
Booking relocation specialists ahead of time is one of the smartest decisions you can make when planning a move, especially an international one. It comes with several key advantages that can make the relocation process smoother and more cost-effective. Here are some compelling reasons why early booking is beneficial:
- Movers often offer better rates to customers who book well in advance. By securing the moving date early, you can take advantage of lower prices and avoid the premium costs that can come with last-minute bookings.
- Early booking gives you the luxury of time to shop around and compare estimates from different relocation companies. This allows you to find the best deal and the most reliable service, ensuring the move is both affordable and efficient.
- When you book early, you have a better chance of securing a preferred moving date. This flexibility is especially important if you need to move on a specific day due to work schedules, school terms, or other commitments.
Booking the movers ahead of time not only saves you money but also gives you more control over the entire process. Don’t wait until the last minute — start planning early to ensure a smooth, stress-free relocation.
Recommended Timeline for Scheduling an International Moving Company
So, how far in advance do you need to schedule movers? The complexity of moving across borders means that booking professionals on time can significantly impact the efficiency and cost of relocation. From large, intricate relocations to smaller, straightforward relocations, having a clear timeline in mind helps ensure you secure the best international moving services and handle all necessary preparations with ease.
Six to Twelve Months in Advance
For large or complex international relocations, booking movers 6 to 12 months ahead of time is ideal. This extended timeline allows you to hire top-notch moving companies, as the best movers often book up quickly. Early booking also gives you the advantage of better rates and more flexibility in scheduling. Additionally, it provides ample time to handle other critical things, such as securing visas, arranging for pet transport, and coordinating with local authorities in the new country.
Three to Six Months in Advance
If the relocation is smaller or less complicated, scheduling 3 to 6 months in advance is generally sufficient. This timeframe allows you to manage all necessary preparations, including completing documents needed for customs and visas. It also helps in securing a reliable company and ensures you have time to address any unexpected issues that might arise.
Last-Minute Relocations (Less than Three Months)
Relocating on short notice (less than three months) can be challenging and often comes with higher costs. Availability of movers may be limited, and you might face higher rates due to the last-minute rush. However, if you find yourself in this situation, act quickly to secure a relocation company. Reach out to multiple companies to compare availability and pricing, and be prepared for possible adjustments to the plans. Despite the rush, staying organized and proactive can help mitigate some of the stress associated with last-minute relocations.
Steps to Take After Scheduling Professionals
Once you’ve scheduled the movers, your work isn’t quite done. To ensure a smooth transition, there are several important steps to take after booking. From confirming all the details with the company to organizing essential paperwork and starting the packing process, each step plays a crucial role in keeping the relocation on track.
Confirm All Details
Next, it’s essential to confirm all the details with the chosen company. Double-check the dates, costs, and the specific services that will be provided. This ensures there are no surprises on the moving day and that everything is clearly understood by both parties. It’s also a good idea to get everything in writing, including the final quote and a detailed list of services, to avoid any potential misunderstandings.
Organize Paperwork
Getting the paperwork in order is a critical step in the relocation process. Ensure that all necessary documents, such as passports, visas, and inventory lists, are up-to-date and easily accessible. These documents will be essential for customs clearance and entry into the new country. It’s also wise to make copies of important papers and keep them in a secure place, separate from other belongings.
Begin Packing Early
Starting to pack non-essential items as soon as possible is a great way to reduce stress as the day approaches. Begin with items you won’t need immediately, such as seasonal clothing, decorative pieces, and extra kitchenware. Early packing not only helps you stay organized but also allows you to spot any items that may require special handling or additional packing materials.
Plan for Arrival
Planning the arrival to a new country is just as important as preparing for the relocation itself. Make arrangements for temporary accommodation if needed, and research essential services like internet, phone, and utilities in the new area. Having a plan in place for these basics will make the transition smoother and help you settle into a new home more quickly.
Prepare for the Big Day
Feeling well-prepared on relocation day can make a world of difference. The whole process, from packing up the current home to settling into a new one, can be overwhelming, but with a solid plan in place, you can ensure everything runs smoothly. There are some practical steps to help you tackle relocation day with confidence, and stay calm and organized.
Set a Budget
Before diving into the packing process, establish a budget to keep the relocation affordable and within your means. Factor in quotes from companies, costs for packing supplies, travel expenses, and any other potential fees. It’s also wise to set aside a small emergency fund for any unexpected costs that might arise.
Declutter Before Packing
Relocations are the perfect opportunity to declutter. Instead of packing everything, create three categories: Keep, Donate, and Throw Away. Getting rid of items you don’t take with you will simplify the relocation process and make settling into a new home much easier.
Create a Relocation Checklist
A comprehensive relocation checklist serves as a roadmap leading up to the big day. List out all the tasks that need to be completed in the months, weeks, and days before the move. Set clear deadlines and goals to ensure nothing important is overlooked, such as notifying utility companies or arranging school transfers for your children.
Keep Essential Items with You
Certain items should always stay with you during the relocation rather than being packed away with the movers. This includes vital documents like birth certificates, social security cards, and other important paperwork. If you’re driving to the new home, make sure your car is packed with essentials like spare clothes, toiletries, valuable jewelry, and any sentimental items you wouldn’t want to risk losing.
Schedule Ahead and Set Up a Smooth International Relocation
Scheduling the movers early is one of the most important steps you can take to ensure a successful international relocation. By booking well in advance, you secure the best moving services, allow ample time for preparations, and reduce the stress that often accompanies such a significant life change. From confirming details with the movers to organizing paperwork and planning for the arrival, each step plays a crucial role in making the relocation as smooth as possible.
If you’re ready to make your international relocation a reality, we are here to help. With our extensive experience and commitment to customer satisfaction, we’ll ensure the international moving process is seamless from start to finish. Don’t wait — start moving overseas today by reaching out to Schmidt International Relocations. Contact us now to get a free quote and begin planning a smooth transition to a new home.
